Side Events

Download the side event programme (PDF)

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General information for Side Event Organisers

  • Stockholm+50 side events will be held as in-person events at the Stockholm+50 venue on 2 and 3 June 2022. Side events constitute one of the pillars of Stockholm+50, alongside the official programme consisting of plenary sessions and leadership dialogues. They address relevant themes of Stockholm+50 and are organised by participants at the international meeting. A full programme for side events will be made available on the Stockholm+50 website by 10th May at the latest.
  • Side events have been selected in a competitive process, based on the applications that were submitted until the deadline of 7 March 2022.
  • Organisers of Stockholm+50 side events must be affiliated with accredited organisations and registered for the international meeting.

Frequently Asked Questions

What is the difference between side events and associated events?

  • Associated events are independently organised events that can take place anywhere around the world. Approved associated events will be featured on the official Stockholm+50 event calendar. More information about associated events.

What is the format of side events?

  • Side events are to be held physically at the Stockholm+50 venue during 2 and 3 June 2022. Side events will run in parallel with formal proceedings throughout the two days.
  • Side events will have a maximum duration of 75 minutes. Side event organisers are asked to arrive at their designated room 30 minutes before the start of the event (moderators, speakers and other invited guests are recommended to arrive 15 minutes in advance).
  • Side events rooms will not be equipped to provide simultaneous interpretation. However, for special cases, locally sourced consecutive interpretation may be made available at cost and depending on language requirements and interpreters availability.

How many participants can attend each side event?

  • Each side event room will have seating capacity for approximately 80 in-person participants. For side event organisers wishing to host a hybrid event and/or livestream the event to an online audience, there is the option to hire livestream equipment at an extra cost (see below).
  • In-person participants at the international meeting wishing to attend a side event, are invited to join on a first come, first served basis, and taking into consideration that the maximum occupancy of each room cannot be exceeded at any time (the maximum occupancy will be determined through the number of seats available in the room; only in-person seated participants will be allowed).

As an organiser of a side event, what are my responsibilities?

  • Organisers are responsible for designating a primary contact person, as well as an alternate, and for providing their contact details. Primary contacts will be regarded as the direct focal points for any communications related to the production, coordination and organisation of side events. The name and email of the contact person is expected to be published in the Stockholm+50 side events webpage together with the general information of the respective side event.
  • Organisers are required to provide updated information on event details and logistical needs, to be completed via a planning form no later than 4th of May.
  • Side events must be conducted according to the information provided in the application (regarding title, description, panelists, etc.). Deviations from the original concept need to be communicated to the Stockholm+50 side events coordination team ([email protected]) no later than 4th May. Major changes might have implications on the acceptance status of the side event.
  • Organisers are responsible to confirm that the co-organising institutions are accredited to participate in the international meeting.
  • Organisers are responsible for ensuring that all moderators, panelists and speakers are registered to attend the meeting. Once registered, they will be allowed to access the venue and side event rooms throughout the meeting. The deadline for the registration by Non-Governmental Organisations is extended to 3 May 2022.
  • The time allocated for any given side event is 75 minutes; it is the organisers’ responsibility to adhere to this timeframe, to avoid delays in the agenda of other side events.
  • Organisers of side events should bring their own USB-sticks for presentations. An on-site laptop will be made available to project the material on screen. • Each side events’ communication, amplification and outreach via social media is to be taken care of by the organisers.
  • All events should strive to be paper- free to minimize the environmental impact of the international meeting. Likewise, no single use plastic bottles or other containers should be brought on-site or be made available to participants.
  • The sale of printed materials or any goods by the side event organiser inside the venue is strictly prohibited.
  • Side event organisers are advised not to set up displays or put posters on meeting room walls during a side event or at any other time during the international meeting.
  • Organisers will be kindly requested to provide a short final report with a summary of the outcomes of the event to be published on the Stockholm+50 website. Further guidance on this will be published in May.

Are there any considerations regarding Intellectual property rights that I need to be aware of?

  • The Government of Sweden as the host country of Stockholm +50 Conference and the UN, through the United Nations Environment Programme (UNEP), as the Secretariat of the Conference respects the intellectual property rights of others and we expect and ask all organisers of side events to do the same.
  • Organisers are independently responsible to treat copyrighted material, that will be distributed to the public or performed publicly or displayed publicly at Stockholm+50 , in accordance with applicable copyright or other intellectual property laws, treaties and UN administrative issuances

How do I register speakers and guests for my side event?

What deadlines do I need to be aware of?

  • Deadlines for registering to attend the international meeting. Please find the relevant deadlines for your organisation on the registration page.

What kind of rooms are available at the venue?

There are two kinds of rooms available at the venue.

  • “Board room” set up (1 room available): This side event room will be furnished with a square shaped, board room table with seating capacity for 38 people, plus 38 people in a back seat position. There will also be some additional seats along the walls for audience. The room will be equipped with projector and LCD- screens and fixed microphones on the tables for 38 people. This room can enable livestreaming and hybrid participation, at an extra cost to be assumed by the organiser.
  • “Theatre seating” set up (4 rooms available): This side event room include standard furniture, podium, projector, screen, and head- microphones. At the stage there will be one lecterne and three standing tables. Two of the “theatre seating” rooms can enable livestreaming and hybrid participation, at an extra cost to be assumed by the organiser.

Can I host a hybrid event and/or livestream the event?

  • It is possible to rent additional hybrid meeting equipment from the venue at an additional cost. This equipment also enables livestreaming functionality. On-site technicians will assist with operating the equipment, such as microphones, projectors etc. Organisers will be responsible for facilitating the streaming platform, such as YouTube or Facebook.
  • The cost of renting hybrid meeting equipment per side event (75 minutes) amounts to 1,800 EUR excluding VAT. This additional service will have to be paid in advance of Stockholm+50. Side event organizers who have requested livestreaming will be contacted directly by the host country.

Can I offer catering at my event?

  • Yes, at an additional cost. Activities that involve catering must be arranged directly with the food and beverage supplier Mässrestauranger. Please contact them under the following details if you wish to purchase catering:
    • Mässrestauranger (RoomCatering).
      +46 (0)8 727 72 30.
      Roomcatering[at]massrestauranger.se

Apart from logistics, which other aspects do I need to consider in order to host a successful Stockholm+50 side event?

  • Thematic relevance: As organizer, please ensure that your side event is closely aligned with the theme of the international meeting, as well as with the expectations articulated in the concept note of the meeting and the Leadership Dialogues. Relevant background papers are available at https://www.stockholm50.global/resources/documents
  • Quality of speakers: The selection of moderator and panelists is of critical importance. If possible, please consider professional moderators, or moderators with a proven track facilitating high level, international events. Your moderator plays a central role in creating the right atmosphere for an engaging, interactive, focused and productive dialogue with and among speakers, and if possible, with the audience. Make sure that your moderator is fully briefed and prepared in advance; holding at least one preparatory meeting with the moderators and speakers is highly recommended.
  • Broad representation: When making the final selection of speakers/panelists, please aim at ensuring gender balance as much as possible, as well as geographical and inter-generational representation, to promote a diversity of views and perspectives in the conversation.
  • Time Management: When planning your event, please bear in mind that you only have 75 minutes. Strategically consider the best ways to engage your speakers and your audience towards meaningful outcomes, especially those that add value to the overall objectives of the international meeting. Avoid spending time on lengthy introductions or in exchanging information that is already available elsewhere.
  • Documentation: Ensure that the key messages from the event are properly captured and available for reporting to the Stockholm+50 secretariat right after the event (please send these key messages and the information on other relevant outcomes from the side event to [email protected]).
  • Communication: If possible, consider designing and implementing a communication strategy for your side event, including social media engagement and promotion. This strategy is key to attract your target audience to the event, especially if you opt for the livestream/hybrid option. Designate someone in your team communicating live the key messages from the meeting using the hashtag #Stockholm50 and #OnlyOneEarth.

Where can I find more information on travel, accommodation, etc. for the journey to Stockholm?

Where can I find more information on insurance and general terms and conditions at Stockholmsmässan?

Contact